The QUESTION:
Two customers get their bills paid by corporate who sends the check.
Customer One has a balance due of $300
Customer Two has a unapplied credit of $100
Corporate sends a check for $200 to pay off both accounts.
How is this accomplished?
ANSWER
Version 6 has an option called Batch Payments
This allows you to enter 1 check number and its total value
Then you manually add invoice number followed by a comma followed by the dollar amount to be paid towards that invoice.
These invoices can be from multiple customers, ideal for a corporate check to pay multiple invoices from satellite stores.
HERE IS AN EXAMPLE
Here are two stores who owe money on multiple invoices.
Take note of the invoice number and the amount due
Then, go to Transactions: AR Payments: and select Batch Payments
Fill in the check amount, check number and in the yellow section of the screen enter the invoice numbers and amount due separated by a comma.
The amount of the check and the total of all invoice payments must be equal.
Choose Process List and then Post Payment
