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Some states offer or require that purchases of products in bottles and/or cans also include a bottle/can deposit. When customers return empty bottles and cans they are entitled to a refund of the deposit.
To automate this return procedure, stores have installed bottle return machines which print barcoded receipts to be redeemed at the cash register. PRM can read the barcode as a price in SKU embedded item and will give the customer credit when the barcode is scanned.
This posting documents how the above features of PRM are activated and utilized.
FIRST - Create a Bottle Deposit Inventory Item
1) Assign this item to a non-taxable category. (When added to an invoice, it will not charge tax.)
2) Enter Cost and Selling prices. (The value of the bottle deposit.)
3) Turn OFF all "Options" except "Item is Active" (Do not need to "Track Stock" nor "Ask for Quantity" or anything else.)
SECOND - Assign the bottle deposit item as a Linked Tag-Along to the beverage being sold.
1) Highlight the beverage to be sold
2) Choose Stock Management on the left.
3) Choose Links tab on the right
4) Choose Accessory Manager
5) Choose Tag-Alongs of Accessory Manager on the left
6) Find and highlight the Bottle Deposit in the list.
7) Assign Bottle Deposit to the Tag Alongs section on the right by clicking on the Right Transfer Arrow.
8) Make sure the option "Use Main Item Quantity" in the bottom right is activated.
9) Close and the setting is Saved.
NOTE: Repeat this procedure for each inventory item which requires a bottle deposit. If you have a great number of items which need the bottle deposit tag-along, consider exporting inventory, modifying the list of items and adding the SKU of the bottle deposit in the inventory record. When re-importing inventory, the bottle deposit field is linked to "Tag-Along Master SKU."
Invoicing and Charging Bottle Deposits
Create an invoice and sell the beverage. You will notice that the bottle deposit is automatically added.
Sell multiple quantities of the beverage (for example, 3/sku) and the bottle deposit will match the quantity sold.
Bottle/Can Return Refunds
Create a Bottle Deposit Inventory Item
1) Assign this item to a non-taxable category. (When added to an invoice, it will not charge tax.)
2) Enter Cost and Selling prices. (The value of the bottle refund.)
3) Turn OFF all "Options" except "Item is Active" (Do not need to "Track Stock" nor "Ask for Quantity" or anything else.)
4) On the Defaults tab of the inventory item enter -1 (minus 1). When this item is "sold" the -1 quantity will trigger a refund amount.
You can "sell" multiples of the bottle refund by typing a negative quantity followed by a / and the bottle refund SKU ( -3/sku to get a refund value times 3.)
Bottle/Can Recyling Refund Machines
To automate this return procedure, stores have installed bottle return machines which print barcoded receipts to be redeemed at the cash register. PRM can read the barcode as a price in SKU embedded item and will give the customer credit when the barcode is scanned.
File: System: Inventory: Pricing: Price In SKU button for setup.
See the help file for Price In SKU for more information
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