Print
How can I accept travelers cheques in payment and keep it separate from other types of checks?
ANSWER
You can define a tender definition specifically for Travelers Cheques. PFW will report them separately when balancing the cash drawer.
SETUP
1) Go to File: Definitions: Tender Definitions
2) Choose ADD
3) Fill in the fields (Press F1 for Help if needed)
Suggested entries:
Tender Code: TC
Description: Travelers Cheque
Type: Check (or Charge Card, see *Note)
Currency: My Country (if the Cheque is in a foreign denomination be sure to define Foreign Currency first and select the appropriate Country)
Can Be Used For Cash Sale: Yes (this means a customer name and address is not required on the invoice)
Open Cash Drawer: Yes
Skip Request For Check Number: No (However the field will only allow 10 characters for the cheque number)
4) At the far right are up/down buttons to repositiion this new entry into the list where it will be most convenient.
TENDER INVOICE
When tendering an invoice, this new tender type will appear. Highlight Travelers Cheque, press Enter.
Overwrite the amount of purchase with the value of the cheque.
You will then press F10 and be prompted to refund change. (If Foreign Currency is involved, please refer to the Help File.)
BALANCE CASH DRAWER
When balancing the cash drawer, a separate field will be visible for Travelers Cheques so you can total them separately from other checks.
*NOTE: The end of day report will total both Checks and Travelers Cheques together.
If you prefer that they not be totaled together, then in the setup assign the Travelers Cheque to a Charge Card type without electronic credit card capture. This will then total these with credit cards and will be reported separately on the credit card report.
Related Articles
