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Scenario:
As I understand it, you had manually created an AP transaction, then posted it for payment, and processed AP which then added the transaction to the checkbook. I don't know if you actually chose to print the check, but assuming that you had done so and then later chose to void the check, this is how the GL Journal will be impacted.
There are two ways to "void" a check
1) "Voiding" a check in PFW Checkbook could be done by editing the dollar amount to 0.00. This gives you a paper trail. The GL is automatically changed to 0.00. However, if the Journal had been posted, you will get a message saying it cannot be changed.
2) Voiding a check in PFW Checkbook can be done by highlighting the check and choosing to Delete it. When you delete a check in this fashion it adds a reverse entry transaction in GL. This method is best if the General Ledger has already been posted and the original Journal entry cannot be directly affected.
For example,
1) Manually add a non-inventory AP transaction (a phone bill).
--- Payables [F5] AP: {vendor & invoice number}
--- Debit (Inc) 44310 Purchases [E]
--- Credit (Inc) 22000 Accounts Payable [L] Vendor Invoice {invoice number}
2) Choose to Pay the AP transaction (Post) (this places an entry in the Check Register
--- Banking [F9] AP: {vendor & invoice number}
--- Credit (Dec) 11000 Checking Account [A]
--- Debit (Dec) 22000 Accounts Payable [L]
3) Choose to write the Check in Checkbook Register
--- No additional entry in the Journal
4) Delete (VOID) a check which has been created
Note: This will be a REVERSE ENTRY of the original check.
--- Banking [F9] Checking {bank account description}
--- Debit (Inc) 11000 Checking Account [A]
--- Credit (Inc) 22000 Accounts Payable [L]
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